JobOnTop

Privacy Policy

Last updated: March 12, 2026

1. What We Do

JobOnTop is a job application tracker that connects to your Gmail account to automatically detect and classify job-related emails. We use AI to extract information like company names, positions, and application statuses so you can track your job search in one place.

2. Data We Access

When you connect your Gmail account, we request read-only access to your inbox. Specifically:

  • We search for emails matching job-related subject lines (e.g. “application received”, “interview”, “unfortunately”).
  • We read the subject, sender, date, and body text of matched emails to classify them.
  • We never send, delete, or modify any emails in your account.

3. Data We Store

We store the following in our database:

  • Your Google profile info (name, email, profile picture) for authentication.
  • OAuth tokens (access & refresh tokens) to maintain Gmail connectivity.
  • Extracted job application data: company name, position title, application status, and dates.
  • Gmail message IDs of processed emails (not the email content itself).

We do not store full email bodies, attachments, or any emails unrelated to job applications.

4. How We Use Your Data

  • Email content is sent to Anthropic's Claude API for classification. Anthropic processes this data according to their privacy policy. Anthropic does not use API inputs to train their models.
  • Classified data is stored in our database (hosted on Neon) to display your job application dashboard.
  • We do not sell, share, or monetize your data.
  • We do not use your data for advertising.

5. Third-Party Services

  • Google — OAuth authentication and Gmail API (read-only).
  • Anthropic (Claude) — AI classification of job-related emails.
  • Neon — PostgreSQL database hosting.
  • Vercel — Application hosting.

6. Cookies

We use a single session cookie for authentication (provided by NextAuth.js). This cookie is essential for the app to function and keeps you signed in. We do not use any tracking, analytics, or advertising cookies.

7. Your Rights

You can at any time:

  • Delete your account and all associated data from your dashboard settings.
  • Revoke Gmail access through your Google Account permissions.
  • Request a copy of your data by contacting us.

When you delete your account, all your data is permanently removed from our database, including job applications, status history, and stored OAuth tokens.

8. Data Security

All data is transmitted over HTTPS. OAuth tokens are stored encrypted in our database. We follow security best practices including HTTP security headers, authentication on all sensitive endpoints, and rate limiting.

9. Changes to This Policy

We may update this policy from time to time. We will notify users of material changes by updating the “Last updated” date at the top of this page.

10. Contact

If you have questions about this privacy policy or your data, contact us at privacy@jobontop.com.